Office Manager

On site
Limassol, Cyprus

Squared Financial is seeking a talented and experienced Office Manager to join our growing team.


  • Maintain reception area, direct visitors, and manage guests / employees access in the office
  • Manage the office diary, co-ordinate, and schedule appointments / meetings as needed, ensuring all parties are kept well informed
  • Manage office supplies (stationary, groceries, equipment, toiletries)
  • Manage space planning within the office (office renovations/ moving of departments, office equipment, drawing office layout & requesting offers from a range of suppliers)
  • Manage conference rooms and ensuring correct set up and resources
  • Manage insurances and required licenses (including Fire and First Aid)
  • Establish internal office procedures, policies, operations and communicate them effectively to employees and visitors
  • Support HR (employee birthdays, company events, employee culture, onboarding)
  • Monitor budgets (including tracking expenditures and providing reports)
  • Meet with special interest groups or individuals on behalf of executives
  • Provide assistance to the Executive related to high end complex tasks
  • Assist with internal projects
  • Establish a highly organized filing system, correspondence, and other records
  • Provide on-going administrative support to office staff as needed
  • Receive all internal & external mail, sort and distribute to concerned official accordingly
  • Distribute professional correspondence and memoranda as assigned and or respond when deemed necessary
  • Organize all necessary travel arrangements for management, employees and or clients (flight bookings, hotel accommodation, transport, visa entries etc)
  • Point of contact with the landlord and third-party vendors (managing contracts, invoices etc)
  • Ensure that overall office management reflects and displays the company’s corporate image & values
  • Performs wide variety responsible and confidential administrative and secretarial duties with diligence and care
  • Assist the CEO and management with business and personal related matters
  • Set up entry / parking cards for employees

Experience and Qualifications

  • At least 2 years’ experience in a similar role
  • Experience in travel bookings and diary management
  • Excellent written and verbal communication in English and Greek
  • Competent organizational and multi-tasking skills
  • Familiarity with office organization and optimization techniques
  • Familiarity with building and company legislation and third party vendors
  • Fully proficient with MS Office
  • Display both integrity and professionalism
  • Accuracy, reliability, and accountability
  • Ability to be in touch when there are urgent issues
  • Commitment to help people and provide the highest level of support

What we offer

  • Competitive remuneration package based on qualifications and experience
  • Flexible working environment
  • Flexible working hours
  • Company lunch on Fridays
  • Referral Bonus Scheme
  • On-going team building & corporate events
  • Development opportunities in a fast-growing environment
  • Participation in the Company’s Medical Scheme & Pension Plan from first day of Employment
  • Participation in the Company’s Group Discount Scheme
  • Continuous personal development and international training opportunities


Squared Financial offers equal employment opportunities for all job seekers. Encouragement of equality and of equal opportunities is a fundamental priority of our company during the interview selection process and during employment.

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